While much of the early development and implementation of software as a service (SaaS) automation technology focused on optimizing workflows, today’s offerings provide a robust system of tools that can help SMBs compete with enterprise companies in previously unconsidered ways.
A new favorite SaaS among CEO’s is HR technology. New advancements in HR tech offer opportunities to safeguard your business and benefit your employees with low-cost, flexible software that scales easily for SMBs.
Let’s explore what HR tech is and how it can help convert your human resources processes into something more conducive to a modern work environment, protect your business and create a fair working environment.
Converting HR Processes
As a business leader, your biggest expense is your employees, so it’s a good place to start when optimizing your processes. Luckily, technologies exist to minimize costs, automate tasks and ensure you’re always paying accurate amounts.
A simple time and attendance system can save you time, money and effort to collect data for payroll records. Simultaneously, letting a software perform payroll calculations limits the chance of human error to keep your books balanced and predictable.
Of course, these options provide more than just logging time and reporting accurate payments. Monitoring paid time off, absences and job tickets is easy work for a program and every task you can streamline within HR helps your bottom line.
Safeguard Your Business and Your Team
It only takes a few unproductive employees to create imbalance within your workforce. By limiting productivity or inaccurately logging work, a few bad actors can have significant impacts on your business.
Today, HR tech utilizes several methods to ensure accurate time reporting. Services such as fingerprint authentication ensure employees are providing accurate work records for their paid time. Additionally, off-site employees who need to travel can be monitored with GPS signals while traveling to/from worksites.
For remote workers, HR tech offers monitoring systems that you can use to manage productivity and have data on hand to help you mitigate downtime or missed deadlines.
Whether your team is traveling for a job or working remotely full-time, using cloud-based HR software is slowly becoming the norm. It’s much more scalable, so it’s great for fast-growing businesses as it allows HR professionals to work with real-time data.
Furthermore, HR tech provides employee self-service platforms that grant your team better control of their data, benefits and tasks, while giving you more effective tools to evaluate their engagement and productivity.
The biggest leap modern HR tech has made was to move from software that helps HR managers complete tasks to fully-integrated platforms that support both employees and managers to succeed in their work.
Create a Fair Work Environment
The same features that help you save money and monitor employee engagement can also be used to help your staff. Workers want to be sure they’re receiving accurate pay statements and are held accountable for their work. Additionally, software keeps a full record of previous pay statements to helps resolve disputes quickly and accurately.
On an interpersonal level, HR tech can reduce human biases in decision-making to provide consistent policy enforcement. Issues such as filing complaints or logging conflicts can become plagued with too much input when involving several parties. By automating conflict reporting, you help limit the number of parties involved and give the employee who reported the issue more privacy.
Even people who don’t work for you can benefit from HR tech. By automating your hiring processes and interview outreach, your company reputation stands to gain more qualified candidates without the risk of personal biases affecting your screening process.
Tools like PathMotion allow you to screen and talk with qualified candidates via live chat before setting any in-person meetings. A platform like Honeypot is the example of HR tech adjusted to the modern recruitment practices. It reverses the traditional recruitment process where candidates browse through countless offers and apply for those most attractive and instead lets employers contact registered candidates, ensuring a smooth experience for both parties.
As a small business, you need to harness HR technology because of what it can give you – significant returns and tremendous business value.
Something as simple as an effective communication system can go a long way in creating a simpler, less clinical and more effective office environment. Little by little, these changes create a more accurate and less stressful atmosphere for employees, which, over time, will increase their satisfaction at work and lead to a happier, more productive team.
Of course, investing in HR tech requires thoughtful research on what your business goals are and if you’ve got the infrastructure and team to manage such software. It helps to have an experienced IT insight from a CIO or CTO to review your projected growth and determine what will be the most effective software to help you reach your goals. If you don’t have a CIO, Switchfast offers a personal vCIO to all of our clients for strategy and trajectory planning.
For an assessment of how automation can modernize your HR business practices, contact us.