Moving into a New Office: A Technology Checklist

Moving into a New Office: A Technology Checklist

 

Moving your business into a new office space is often both an exciting and stressful transition. Some surprises and setbacks may be unavoidable, but strong planning beforehand can help you avoid major missteps.

As an managed IT service company, we have plenty of experience managing the technology needs of small businesses getting set up at new offices. As you’re getting prepared to move forward with your new office setup or relocation, feel free to use the checklist below to help you stay organized.

An overview is below; download our comprehensive, print-friendly moving checklist here!

Securing the New Office Space

Office Buildout

Obviously you’ll need to secure the office space before you start setting up – so if you haven’t identified your location yet, here are some considerations to keep in mind:

  • What’s your budget?

  • Based on the size of the business, expected growth and onsite equipment, what square footage will be required? How much onsite server room is needed?

  • What phone and internet services are available in your desired new location?

IT Consultation

IT ConsultThere's always more to it than you first imagine. When meeting with your IT staff to discuss your new office setup, ensure that all required services will be managed by experienced and certified techs. These services can include:


  • Software and hardware purchasing

  • Cable installation and setup of network system and infrastructure

  • Deployment of desktop equipment and installation of PC’s, printers, fax machines, phones and other equipment

  • Data migration

  • Internet and email setup

  • Virus, firewall and other security setup

  • Data protection, back-up and recovery planning

  • VPN setup

  • VOIP/phone setup

Planning for the Move

make the moveOnce the office space has been secured, work with your IT staff to ensure all technology-related tasks have been planned, delegated and given a due date. This can include the following tasks:

  • Review floor plan and schedule buildout work as needed

  • Identify locations for workstations, servers, printers and other hardware

  • Schedule cabling and workstation assembly

  • If relocating, evaluate phone system and determine if upgrade is warranted

  • Define telecom equipment needs and location

  • Schedule move date(s)

  • Line up IT and moving resources

  • Complete buildout work if needed

  • Set up or modify network for new printers, workstations and other hardware

  • Complete cabling

  • Test printers

  • Install workstations and furniture

  • Upgrade phone software as needed

  • Install and test new workstations, phones, VOIP, VPN, security software, printers and other hardware

This process can often come with some unforeseen hurdles, but by planning for your new office setup or relocation in advance, you’re more likely to have a smooth, seamless transition and avoid downtime as you settle in. Check out the case study and video on a recent office move we coordinated. If you'd like help planning your move, give us a call or send us an email. 

For a more in-depth, print-friendly moving checklist, click here. 

Until next time-

Tim Schmitt | VP
Switchfast Technologies